The Private Office of the President is responsible for planning, coordination and support to ensure that the President is able effectively to perform his responsibilities as head of state. The branch manages the President's diary and coordinates the domestic and international programme together with other stakeholders.
In addition, the branch provides professional support service to the Minister in The Presidency in the execution of his constitutional and legal obligations.
The office also gives support to the spouses of the President and Deputy President in the execution of their functions.
The office consists of the following units:
The Office of the Deputy Director-General heads up the Private Office of the President and is primarily responsible for the strategic co-ordination of the President's Programme, and administrative and logistic support.
The focus area of this unit is to ensure that the Private Office of the President is run efficiently and effectively. It manages the President's diary; co-ordinates information that relates to the formulation of the Annual Programme of the President; manages the processes related to the correspondence of the President; and also co-ordinates all the activities of the President in conjunction with Protocol, Security and Media Liaison. The unit also provides administrative and logistical support to the Advisers of the President.
The mandate of the Spousal Office derives from the Mandate and Core business of The Presidency, that is, to provide high quality professional support to the President as the head of state and to the Deputy President in the execution of their responsibilities.
By virtue of their positions, the Spouse of the President and Spouse of the Deputy President are expected to fulfill the role of partner to the two Political Principals in all ceremonial, State and executive functions.
The Spousal Office therefore supports the Spouses of the President and Deputy President in their partnership role in Presidential, ceremonial, State and executive functions and in all other duties and responsibilities related to their positions as Spouses.
The Ministerial Services component in The Presidency provides administrative, secretarial, parliamentary, speech-writing and content support to the Minister in The Presidency to assist him/her to discharge the duties related to his/her specific area of responsibility.
The core functions and objectives of the Ministerial Services component include:
- Strategic Planning and Policy development support
- Promoting the work of the Minister
- Administrative support including diary co-ordination and logistic arrangements
- Media liaison
- Parliamentary Services