When was the Presidential Hotline established?
In his State of the Nation Address on 3 June 2009, President Jacob Zuma announced his plan to establish a Presidential Hotline to improve access of members of the public to government.
The Hotline was opened on a pilot basis on 14 September, and officially launched on 7 October 2009.
What is Public Liaison Officer (PLO)?
PLOís are officers, National, Provincial and Local Government level representatives, who attend to calls and provide feedback to callers. All calls relating to service delivery issues are routed to the PLOís for investigation and for providing feedback to the caller.
How does the Presidential Hotline work?
All calls from the public on the 17737 number are received at the State Information and Technology Centre (SITA) in Centurion (which is the first of line support) where they are screened and general enquiries are attended to and resolved immediately. The calls are logged onto the call logging and tracking platform. Callers are provided with a reference number so that they can follow up if necessary.
Calls that cannot be resolved at the first line (Call Centre at SITA) are transferred to second line located at the Union Buildingsor are assigned to third line support which is Public Liaison Officers (PLOs) in the relevant ministries or premiersí offices). These people are responsible for resolving the cases and reporting back. Throughout this process, progress is monitored through the logging and tracking system.
The Public Liaison function in the Presidency (second line) deals with correspondence that is received via fax (086 681 0978), e-mail (firstname.lastname@example.org), via the website (www.thepresidency.gov.za), social networks (Facebook and Twitter) or that is delivered by hand.
What are the hours of operation?
The first line support at SITA is open from 06h00 to 22h00 on week days (excluding public holidays). The second and third line support operates during normal business hours.
How long does each call take?
The average time taken to log a call is about 15 minutes, decreased from an initial average of 19 minutes.
Who should use the Hotline?
Ordinary citizens and entities that have been failed by the public service, and who have no direct access to authority.
Who should not use the Presidential Hotline?
Service providers and individuals who receive payment for services rendered.
Does the Hotline charge a fee for its service?
No, the Presidential Hotline is a government service that is offered for free to all who uses it.
Does the Presidential Hotline deal with government issues alone?
Most of the queries are government related, however, the Presidential Hotline does not turn anyone away. On matters that are private and legislative, the Presidential Hotline will help to point clients in the right direction.
Why should the Presidential Hotline be used as a last resort?
The Presidential Hotline and public liaison service does not replace the existing hotlines and public liaison facilities of Departments, Provinces or Municipalities. It is intended to be used as a last resort, where other systems have failed.
Are queries formally referred to the respective Provinces for further action?
Yes, queries that cannot be resolved at the first line are referred to Provinces as soon as they are received. It is the responsibility of relevant Provinces and Departments to attend to those queries and to ensure that they are resolved.
What are the different categories of calls?
Inward calls: Calls dialed to 17737 and get through to the telephonic system and not to an agent.
Calls abandoned: Calls that got through to the telephonic system, however, the callers are cut off before they can reach an agent.
Handled: Calls that reached an agent, although, not all calls are valid valid, as some are prank calls.
Prank calls: Calls that reached an agent without without logging a call. These are people who, when they reach an agent hangup, or want to chit chat with the agent.
Received/Logged calls: Calls logged, and a caller is issued with a reference number.
Resolved: Calls in which the callerís problem is addressed, valid information is provided and intervention is given and / or placed in the system to be given to a caller.